Who we are
The Brotherhood of Orthodox Foreign Mission is a charitable association based in Thessaloniki, at 6 Mackenzie King Street, which aims to provide material and moral support to Orthodox missionaries throughout the world. In pursuit of this purpose, our Brotherhood collects personal data of persons who deal or communicate with it. We attach great importance to the protection of your data and therefore we would like to use this document to inform you of our policy on the collection, processing and use of your data in accordance with the General Data Protection Regulation (GDPR).
What personal data we collect and why
Magazine subscribers
Our Brotherhood sends free of charge every quarter the magazine “Foreign Mission” to persons who have expressed interest in it. We collect full name, gender and postal address, and, where available, contact telephone numbers, email address and language of communication. This data has been collected over the decades of publication of our magazine by the subscribers themselves or by third parties who wished to subscribe them. Recipients who did not wish to receive the magazine could return it free of charge and be removed from our database. We continue to use the data stored prior to the entry into force of the GDPR because their processing is strictly necessary to satisfy the legitimate interest of our Fraternity in maintaining its subscribing audience. Since 25 May 2018, data submitted only in person and consensually by subscribers, old and new, are collected on the basis of the principle of prior consent, and a record of these consents is kept. The data is kept in a secure encrypted database stored on a hardware carrier at our Fraternity’s offices and is only accessible by accredited persons. The data is deleted after two years from the cessation of mailing of the magazine.
Donations
Our Fraternity accepts donations in person at its offices, through bank deposits and through the PayPal payment institution. Where available, we collect your full name, gender, mailing address, contact telephone numbers, email address and language of communication, as well as your ID or other identifying document, your general preferences for the use of your donations, and your history of donations to our association. This data is collected in order to fulfill our legal obligations, such as issuing personalized collection letters and filing donation tax returns. They are also collected, however, because they are absolutely necessary to satisfy our legitimate interest in maintaining a principle of transparency and accountability to our donors, defending the prestige of the Fraternity. You are the sole source of the data. The data is held in a secure encrypted database stored on a physical carrier at our Fraternity’s offices and is only accessible by accredited persons. The data is kept indefinitely.
Members of the Association
Within the framework of its activities, the Fraternity collects contributions from its regular and auxiliary members, after they have previously submitted an application. For these persons, their full name, gender, postal address, contact telephone numbers, e-mail address and language of communication, as well as their contribution payment history, are collected exclusively from them. The processing is carried out with the consent of the members in order to monitor compliance with their statutory obligations. The data is kept in a secure encrypted database stored on a hardware carrier at the offices of the Fraternity and is only accessible by accredited persons. The data is deleted after two years from the date of the member’s deletion.
Tenants
The Brotherhood leases property that has been deeded to it for the purposes of the Mission. In order to secure its legitimate interests in the collection of rent, it collects from the data subjects and processes the name, gender, postal address, contact telephone numbers, email address and language of communication of the lessees, as well as their payment history. The data is kept in a secure encrypted database stored on a hardware carrier at our Fraternity’s offices and is only accessible by accredited persons. The data is deleted after ten years from the end of the lease.
Suppliers
In order to fulfill its purposes, the Brotherhood provides goods and services, such as food for the missionary teams. From its suppliers it collects and processes their full name, gender, postal address, contact telephone numbers, email address and language of communication, as well as their bank account numbers and their VAT number and tax office of affiliation, in order to fulfil its legal obligations (submission of aggregated statements, etc.) The data is kept in a secure encrypted database stored on a hardware carrier at the offices of the Brotherhood and access to it is only available to accredited persons. The data is deleted after twenty years from the last transaction.
Correspondence
The Brotherhood communicates by conventional and email with Orthodox missionaries, friends and donors of the Mission and other persons. In order to fulfill its legal obligations and to satisfy its legitimate interest in effective communication with the community, we collect the full name, gender, postal address, contact telephone numbers, email address and language of the sender or recipient of correspondence, as well as the correspondence history (protocol). The data is kept in a secure encrypted database stored on a hardware carrier at our Fraternity’s offices and is accessible only by accredited persons. The data are kept indefinitely.
Newsletter
Our Fraternity periodically sends a newsletter by e-mail to persons who have expressed an interest in doing so. With your consent, we collect the e-mail address of the subscribers and the date on which consent was given. The data is transferred to the Mailchimp electronic mass mailing service, through which the newsletter is sent, and is retained until you request to unsubscribe.
Communication forms
When you submit a contact form through our website, our Fraternity will collect and store the data you fill in, as well as your IP address. The data is collected with the consent of the persons submitting the form and for the sole purpose of our effective communication with you. The data is kept for a period of five years in a secure encrypted database stored on the website server and is only accessed by accredited persons.
User accounts
Our Brotherhood gives you the opportunity to create a free account on our website to access your personal data, such as your donation history. The service is optional and requires your consent because it uses cookie technology. For users who register, we store the personal data they enter in their user profile. All users can view, edit or delete their personal data at any time (except for their username). The administrators of this website can also view and edit this information. The data remains stored in a secure database on our server until you request deletion of your account. If you have an account and log in to the site, we will create a temporary cookie to determine whether your browser accepts cookies. The cookie does not contain any personal information and is deleted when you close your browser. When you log in, we will also create several cookies to store your login information and screen options. Login cookies last for two days and screen options cookies last for one year. If you select “Remember me”, your login will remain for two weeks. If you log out of your account, the login cookies will be removed. The data is used because it is technically necessary to provide you with this optional service. They are stored on your computer and you can delete them whenever you want.
Embedded content from other sites
Articles on this site may include embedded content, such as videos from YouTube or brochures from Issuu. Embedded content from other sites behaves in exactly the same way as if the visitor were visiting the other site. These sites collect data about you, use cookies, incorporate additional third-party tracking, and track your interaction with embedded content. The data is stored on the servers of these services and Our Brotherhood has no access to it. For information, as well as to exercise your rights, please refer to the websites of the respective services.
Who we share your data with
We do not share your personal data with anyone unless required by a specific legal provision. If you are a donor and decide to fund the construction of a project, we may, with your consent, share your full name and contact information with the missionary who undertook the construction of the project. If you have subscribed to our newsletter, we will share your email address with the Mailchimp online platform so that we can send you the newsletter securely.
What rights you have
You have every right to request access to your data or to demand their correction or immediate deletion.
- To access or delete, fill in a request.
- To make a correction, send us a message via the Contact Form, describing precisely the correction you wish to make.
For any problem, you can contact us. Competent supervisory authority.
Our contact details
Brotherhood of Orthodox Foreign MissionMackenzie King 6
546 22 THESSALONIKI Phone
